My job alerts

Executive Assistant

Array Labs

Administration

Palo Alto, CA, USA

USD 150k-190k / year + Equity

Posted on Nov 8, 2025

Apply now

At Array Labs, we are building the world's most advanced satellite radar constellation to create a high-resolution 3D digital twin of the Earth. Our mission is to provide "lidar-like" 3D data and imagery from space, serving critical applications for both commercial and defense customers.

The Executive Assistant contributes to the rhythm of the company by supporting the CEO and leadership team with organized information, clear communication, and steady coordination across evolving priorities. This role is well suited for someone who enjoys being at the center of a fast-paced environment and naturally brings order and clarity to complex workflows.

Responsibilities:

Act as a strategic partner for our CEO and executive team
Strengthen communication flow by preparing summaries, drafting correspondence, and ensuring the right context reaches the right people at the right time
Build and manage our "executive operating system"—the cadence and rhythm of the business, including meeting agendas, action item tracking, and follow-ups
Plan and execute high-stakes meetings, including board meetings, investor check-ins, leadership offsites, and company all-hands
Support travel planning, major events, and external engagements to ensure seamless execution and strong representation of the company
Develop lightweight systems and processes that improve organization, visibility, and clarity for the CEO and leadership team

Basic Qualifications:

2+ years of experience as an Executive Assistant supporting C-level executives
Excellent teamwork and communication skills
Learns new concepts rapidly, completely, and in a self-directed manner
High levels of self-motivation and personal accountability
Ability to work in a fast-paced environment under significant time constraints
Mastery of modern productivity and scheduling tools (e.g., Google Workspace, Slack)
Demonstrated ability to handle confidential information with absolute discretion

Preferred Skills and Experience:

Experience supporting senior executives in fast-paced environments, ideally within high-growth startups or similarly dynamic organizations
Experience at a venture-backed early-stage startup company
Proven ability to be proactive, predictive, and "one step ahead" of executive needs
Experience planning and executing board meetings and company-wide events

ITAR Requirements:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Equal Opportunity Employer

Array Labs is an Equal Opportunity Employer. Employment decisions are made on the basis of merit, competence, and job qualifications and will not be influenced in any manner by gender, color, race, ethnicity, national origin, sexual orientation, religion, age, gender identity, veteran status, disability status, marital status, mental or physical disability or any other legally protected status.

Interview Process:

We will conduct three interviews via Zoom; the typical process takes around 2-4 weeks to complete from start to finish.

Hiring and Compensation Strategy:

Our hiring and compensation strategy is simple:

1) find uncommonly good people

2) pay them uncommonly well

You can anticipate competitive pay, with high flexibility between salary and equity-based compensation.

Why you should join Array Labs:

Array Labs is launching a constellation of satellites to create the first high-resolution, real-time, three-dimensional model of Earth. Our next-generation satellite technology will offer image quality 60x greater than traditional techniques, profoundly expanding humanity’s ability to understand and respond to events on a global scale.

In forging an affordable, accessible, accurate representation of Earth, our work has the potential to transform the face of dozens of fields, including autonomy, telecommunications, disaster relief, gaming, climate science, defense and construction.

150000 - 190000 USD a year

Salary Range:$150,000 - $190,000